Article 4, paragraph 1 revised by the Red Feather Mountain Board of Directors
April 22, 2020.

ARTICLE I NAME

1. The name of this organization, effective January 1, 2001, is the Board of
Trustees of the Red Feather Mountain Library District, as established by the
qualified voters residing within the district boundary, in the election of
November 7, 2000.

2. The Red Feather Mountain Library District succeeds the Red Feather Lakes
Community Library Foundation, a Colorado non-profit corporation.

3. The existing library shall continue to be named the Red Feather Lakes
Community Library and shall be governed by the Board of Trustees of the
Red Feather Mountain Library District.

ARTICLE II GOVERNANCE

1. The property and business of the Red Feather Mountain Library District
shall be under the management and control of the Board of Trustees composed of
no less than five or more than seven members appointed by the Board of County
Commissioners of Larimer County.

2. Pursuant to the Agreement between the Larimer County Commissioners and
the Board of Trustees, the Board shall recommend to the Commissioners the
appointment of all new trustees from among the residents of the District service
area. Board recommendations will determine the number of trustees to serve on the
board.

3. The terms of the office for the Board of Trustees shall be for the terms
specified in C.R.S. 24-90-108(3)(a). All subsequent appointments will be for a
three (3) year term. Initial terms will be set by the Board in order to stagger Trustee
terms to avoid more than one Trustee term limiting at the same time and setting
terms to begin on the first day of the month.

4. A Trustee shall serve no more than two (2) consecutive complete three (3)
year terms and then may not be reappointed until after at least one intervening
year.

5. Vacancies occurring on the Board of Trustees for reasons other than
completion of the term shall be filled for the remainder of the unexpired term as
soon as possible in the same manner in which Trustees are regularly appointed. An
unexpired term which is being filled by a new trustee shall not count as part of the
two (2) consecutive three (3) year terms if that Trustee chooses to serve their own
term as a Board member following completion of the vacancy.

6. A Trustee may be removed for good cause only by a majority vote of the
County Commissioners. The Red Feather Mountain Library District Board of
Trustees considers three (3) unexcused absences within one calendar year as failure
to perform the duties required of a Trustee, or taking any action detrimental to the
reputation or efficient operation of the Red Feather Mountain Library District or
the library to be cause for removal. The Board will discuss all proposed dismissal
action during an Executive Session with the affected Board member being allowed
to be heard. Recommendation for such action will be forwarded to the County
Commissioners by the Board of Trustees.

7. Trustees shall serve without salary or other compensation. Approved
necessary travel and subsistence expenses actually incurred may be paid from Red
Feather Mountain Library District funds upon approval by the Board of Trustees.

8. Any conflict of interest on the part of any Trustee shall be disclosed to the
Board when the interest becomes a matter of Board action. Any Trustee having a
conflict of interest shall not vote or use their personal influence on matter, and
shall not be counted in determining the quorum for the meeting for that vote.

Minutes of the meeting shall reflect that a disclosure was made, the abstention from
voting, and the quorum situation. Any new Trustee will be advised of this policy
upon assuming the duties of office. Trustees shall not engage in economic activity
that involves the receipt, use or sale of anything of value gained in the course of
official duties that could reasonably be expected to influence their vote of other
official action. Failure to abide by this conflict of interest policy may also be
grounds for removal from the Board.

9. The Board of Trustees shall be committed to protecting Trustees and Library
employees from interference with or retaliation for having made a protected
disclosure or for having refused an illegal order (Whistleblower Protection). A
retaliation complaint may be filed with the Library Director or the Board President.
The Library Board or its designee, which may include without limitation, outside
counsel and/or an independent investigator, shall investigate all complaints.

Appropriate disciplinary and/or corrective actions will be taken by the Board. If the
complaint is against the Board President the order of secession for responsibility
for the Officers shall be followed to determine the appropriate Board member to
conduct the investigation shall be; Vice-President, Secretary and then Treasurer.

10. The Board of Trustees shall oversee the completion of the Annual Report
prepared by the Library Director at the close of each calendar year as required by
Colorado Library Law, with the inclusion of library statistics and program
information as deemed necessary. In addition, the Board of Trustees may prepare a
statement of the condition of its trust during the year.

11. In compliance with Colorado Law, the Board of Trustees shall contract for
an annual audit of its financial records or an exemption from audit by a Certified
Public Accountant to be completed no later than ninety (90) days after the close of
the fiscal year. According to State schedules, a copy of the audit report or the
exemption from audit report shall be submitted to the State of Colorado’s Office of
the Auditor, to the Larimer County Finance Director, to the State Library, and
other agencies and/or entities as deemed necessary.

12. As required by Colorado Law, the Board of Trustees shall submit an annual
budget and shall certify to the Larimer County Board of County Commissioners
the sums necessary to maintain and operate the library during the next budget year.
Such budget shall be approved by the Board of Trustees no later than December
15th, to coincide with the due date. A copy of the annual budget shall be sent to
Larimer County and to the Colorado Division of Local Government in compliance
with Local Government Services Budgeting Calendar and other agencies and/or
entities as deemed necessary.

13. The Board of Trustees shall maintain Liability insurance for all persons
entrusted with the Red Feather Mountain Library District funds.

14. The Board of Trustees shall employ a Library Director and adopt a written
description of the duties and responsibilities of the position. The Library Director
shall be considered an ex officio member of the Board. Upon the recommendation
of the Library Director, the Board of Trustees may employ such other employees
as necessary and review, amend and approve a job description submitted by the
Library Director. The Board of Trustees shall set the compensation for all
employees.

15. The Board of Trustees shall offer a benefit package to qualifying employees
as detailed in the Employee Benefits Policy. The Employee Benefit Policy shall be
reviewed annually to determine the best benefits for employees during the
upcoming year. The Board shall pay a percentage of covered employ’s health
insurance premium.

16. The Board of Trustees shall set policies, review rules and regulations, and at
the request of the Library Director, approve rules and regulations for the use of the
Red Feather Lakes Community Library.

ARTICLE III OFFICERS AND DUTIES

1. The officers of the Board of Trustees shall be a President, Vice President,
Secretary and Treasurer. The Board of Trustees may, in its discretion, elect an
Assistant Secretary and/or Assistant Treasurer. Except for the President, a Board
Member may be elected to a double office. (i.e. VP/Treasure, VP/ Secretary,
Secretary/Treasurer). The order of secession for responsibility for the Officers shall
be; President, Vice-President, Secretary and then Treasurer.

2. The officers are elected annually at the end of the final meeting of the calendar
year and take office immediately upon election. Officers completing their terms
will assist in completion of year-end reports. The term of office is one (1) year.
An officer may be re-elected to the same position; however, no one may serve
more than three (3) consecutive terms in one position.

3. The President shall preside at meetings of the Board of Trustees, appoint
members of committees, and perform such other duties as are customarily
associated with the office.

4. The Vice President shall act in the absence of the President, performing the
duties of the President. Further, the succession of responsibility for the Officers
shall be: President, Vice President, Secretary, and Treasurer in cases where one
or more of the Officers are not in attendance.

5. The Secretary shall be responsible for keeping the minutes of all Board of
Trustees meetings, recording all motions and votes taken, and perform such
other duties customarily required of the office.

6. The Treasurer shall have primary responsibility for financial records and
transactions of the Red Feather Mountain Library District, ensuring accurate
accounting for all receipts and disbursements, submitting such reports as may be
required, and perform such other duties customarily required by the office.

ARTICLE IV MEETINGS

1. Regular meetings of the Board of Trustees shall be held at least once a month
on a specified day and time, and the schedule posted on the library bulletin
board. On occasions where scheduling conflicts or Holidays fall on or near the
scheduled meeting times the President, in conjunction with the Board, shall
have the discretion to re-schedule the meetings which may also allow for the
combining of two (2) monthly meetings as appropriate. The President with
assistance from the Library Director shall be responsible for preparing the
agenda which shall be posted in three locations. The President with assistance
from the Library Director shall be responsible for notifying Board of Trustees
members at least five days in advance if a change of day or time is necessary
due to a scheduling conflict, holiday, lack of quorum, or other reason. The
change shall be posted on the library bulletin board. Meetings may be held
either in person or through electronic software provided there is opportunity for
the public to attend and appropriately participate. The Board may delegate these
tasks to the Library Director as appropriate.

2. The Board of Trustees shall abide by all requirements of Colorado and Federal
statutes regarding open meetings applicable to a library district. Meetings shall
be open to the public. The agenda will include an item for public input.

3. Special meetings may be called by the President or at the request of three (3)
Board of Trustee members to consider any special issues that cannot wait for
the next regular meeting. All Board of Trustee members must be notified at
least forty-eight (48) hours in advance by email or phone of a special meeting
and its agenda. Only items on the announced agenda shall be considered by the
Board of Trustees.

4. A quorum of the Board of Trustees consists of a majority of the board
membership. The act of a majority of the Board of Trustees present at a regular
or special meeting at which a quorum is present shall be the lawful act of the
Board of Trustees unless other action is authorized by the Bylaws or announced
in advance by the Board of Trustees.

5. Executive sessions will be conducted as necessary and in accordance with
Colorado statute. Sessions will be advertised in conjunction with other library
meetings with the purpose immediately announced prior to beginning an
Executive Session and a general summary of discussion immediately following.
Sessions will be recorded and the recording held for no more than 90 days
unless extended by a majority vote of the Board of Trustees.

ARTICLE V COMMITTEES

1. There shall be Finance and Budget Committee chaired by the Treasurer and
composed of the Board President, the Library Director, the financial librarian
and a minimum of one (1) other trustee appointed by the President. At the
discretion of the committee chair and Board President, a legal and/or accountant
specialist may be appointed to the committee as a member at large to consult in
their areas of expertise. The committee shall monitor the financial condition of
the Red Feather Mountain Library District, ensure that all actions of the
committee coincide with current Library Financial Policies, make appropriate
recommendations to the Board of Trustees, and assist the Library Director to
prepare a draft annual budget for discussion and final adoption by the Board of
Trustees. The committee will recommend the selection of an auditor to the
Board of Trustees.

2. There shall be a Policy and Documents Committee chaired by a Board member
with input from the Library Director and comprised of a minimum of two
Trustees and designated library staff members. The committee shall review,
develop, recommend and modify all appropriate bylaws, policies and have
access to all documents for the library. All library policies and Bylaws will be
reviewed at least once every three years to ensure they are still valid, needed
and current.

3. The Board of Trustees may establish such other standing committees as it
deems necessary.

4. Special committees may be authorized by the Board of Trustees, and appointed
by the President for special limited purposes, and shall serve only until
completion of the assignment.

ARTICLE VI AMENDMENTS

1. Amendments to these Bylaws may be adopted by a two-thirds (2/3) vote of the
membership of the Board of Trustees at a regularly scheduled meeting where there
Red Feather Mountain Library District Bylaws March 27, 2019 page 8
is prior notification of the proposed change on the agenda, and where there has
been a reading of the change at a previous meeting of the Board of Trustees.

ARTICLE VII FISCAL YEAR

1. The fiscal year for the district shall begin on the first day of January and end on
the last day of December in each year.

Revision history:
Reviewed and revised by the Red Feather Mountain Board of Directors March 27,
2019.
Reviewed and revised by the Red Feather Mountain Board of Directors March 27,
2019 clarifying the hiring of new employees and responsibilities in Section II,
paragraph 14.
Revised by the Red Feather Mountain Board of Directors October 24, 2018 adding
the handling of executive sessions.
Minor wording change (Administrative Assistant to financial librarian) Jan. 27,
2016.
Third revision was approved on September 23, 2015.
Second revision was approval on May 23, 2012.
Bylaws revised and approved by the Red Feather Mountain Library District Board
of Trustees on January 24, 2007.