Board meeting documents February 10, 2026

 

Board of Trustees Meeting

Meeting at the Red Feather Community Library and by Virtual Zoom attendance 

1. Call to Order: Ross Reid called the Board meeting to order at 12:08pm.
2. Determination of a Quorum: In attendance – Ross Reid, Julie Sauter, Patrice Diem, Leonard Tipton, Annie Scott, Creed Kidd, Darlene Kilpatrick, Jena Paonessa, Bill Grindle

• Reading/Correction of the Minutes of the January 13, 2026, Board of Trustees meeting:

Motion made by  Patrice Diem and seconded by Julie Sauter to approve the amended January 13, 2026 Board minutes. Motion passed.

1. Correspondence: none
2. Public Comments: none
3. Conflict of interest poll: Julie Sauter – SEEC Board, Ross Reid – SEEC Board, Annie Scott – N40 Mt Alliance/Mountain Ministries partnership, Patrice Diem – Crystal Lakes Coordinator North 40 Mt. Alliance, Leonard Tipton – none, Bill Grindle – none

• Friends of the Library Report: none
• Finance Reports: Julie Sauter (Treasurer) and Jena Paonessa (Finance Librarian) reported as of February 3, 2026:    Savings Account – $39,376.52

Combined Checking Accounts  – 17,886.02

Liquid CSIP Account – $1,003,908.39, earning an average of 3.81% with the January dividend of $3,357.32

1st Bank is becoming PNC in June with our account numbers remaining the same; the Larimer County February deposit was less than expected

1. Public Service Librarians Reports:
   1. Programming Librarian – Darlene Kilpatrick shared that a tea blending class is being prepared; Aspen Club workshops on mindfulness will be held June 10th, 17th, 24th 2026; SEEC materials have been transferred to the new trailer; decision is being made about offering an Easter Program
   2. Circulation Librarian – Janet Markley reported that the # of lost items is down; new orders have been received; the log jam of shelving is complete
2. Policy Committee: Patrice Diem and Creed Kidd reported the lack of communication in creating agendas to including items to vote on; discussion concluded with the Board willing to vote on policies as they come in front of the Board – revision is always possible
3. Policy recommended for full board review: Disaster Preparedness, MOU – Library/POA, Art Display for Ruth’s Art Gallery, Statement of Principles and Volunteer Policies were tabled in 2024 for 30 day review; the Policy Committee will review one last time and bring before the Board to Vote on them in March.

• Director’s Report: Creed Kidd has scheduled the film “The Librarian” to be shown on April 21st at 1pm and would like the Board to attend; shared and discussed the following:
  1. Curbside Service – having staff bring books that are checked out to folks’ cars with notice
  2. Check-out Bags – creating backpacks or bags with books from a certain genre for checkout
  3. Reducing Barriers – this year’s focus will be on making it easier for our patrons
  4. Levelling Fines – allowing extended renewal; staff can waive fines
  5. Job Descriptions – currently reviewing with staff
  6. Disaster Plan – staff is working on this together
  7. Flag Display – would like to remove the pole and hang the flag on the building itself for events
  8. Strategic Planning – encouraged the Board to make this a living document; the Board will review by sections in 2026
  9. National Volunteer Week – April 21 through April 25th – ask the Friends to use their banner, healthy snack baskets, gift certificates
  10. EV Van Purchase – discussed obtaining a 6 seat van for Glacier View programming, hiking and SEEC activities
  11. E-materials Promotion – suggested to offer classes or individual signups for training support
  12. Library Building and Location – ask CLIC for resources/staff to show us a process
      1. Ask an architect to check the current structure to rule out the viability of adding on a second level
      2. Ask realtors about possible property in Red Feather Lakes to ask for donation or purchaseC
      3. Contact Poudre School District to let them know that in the event they closed the elementary school, the library would be interested in purchase
      4. Convene a planning committee to look at a satellite library

• Unfinished Business:
  1. Committee Assignments – clarified that Ross Reid and Bill Grindle are the Policy Committee co-chairs; Patrice Diem is the notetaker
• New Business:
  1. 2025 basic statistics: see handout
  2. Services: looking ahead 2026 – see above Director’s report
  3. Webinar recording: Book Bans and Censorship: Jamie LaRue on Managing Public Comment Sessions and Material Challenges (15-minute snippet) – tabled

1. Adjournment: Motion made by Bill Grindle and seconded by Leonard Tipton        to adjourn the February Board meeting at 2:07pm.  Motion passed.

 

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Red Feather Lakes Community Library / Box 123, (71 Firehouse Lane) / Red Feather Lakes, CO 80545,  970-881-2664   970-881-2836 (fax)  help@redfeatherlibrary.org